Assistant Office Manager Job in Topeka, KS

at The Eye Doctors

Title: Assistant Office Manager
Company: The Eye Doctors
Location: Topeka, KS


  • Full Benefits Package - Medical, Vision, Dental and Life Insurance
  • 401k + Employer Matching
  • Paid Time Off and Paid Holidays
  • Competitive Base Pay + Bonus
  • Optical Education Reimbursement
  • Paid Maternity Leave


  • Full Time
  • Monday-Friday 8am-7pm, Saturday 8am-2pm
    • You will not work all of these hours, but you must have open availability to work any shift within these hours.


  • Management experience
  • Experience working in eyecare/optical
  • High School Diploma or GED Equivalent
  • Your own reliable transportation
  • Strong customer service skills
  • Excitement to learn and grow 

Essential Functions:

  • Assist in managing the day-to-day operations of the office, including employee scheduling, weekly meetings, report generation, inventory assessment, supply ordering, employee training and other duties as assigned or needed within the office
  • Lead the staff by guiding them to success through focused support and coaching
  • Effectively communicate with patients, doctors, staff and various levels of management and corporate staff
  • Answer inquiries through phone, email, and in person request

An Assistant Office Manager is a highly engaged leader that possess a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented.


Essential Responsibilities

  • Assist with executing day-to-day operations of the office. A few of these duties include: Monitor and assist with office flow, supply inventory, employee training and other duties as assigned or needed within the office
  • Provide guidance and assist with completing proper medical chart handling, insurance and billing, frame and contact lens selection, policies and procedures, and computer software
  • Assist leading the office by guiding them to success through focused support and coaching as directed by the Office Manager
  • Enhance processes and workflow by taking initiative to work with manager to build action plans to increase the efficiency and profitability of the office
  • Handle employee and patient questions in the absence of the Office Manager
  • Ongoing communication with Office Manager
  • Actively train employees on how to provide a world-class patient experience
  • Motivate employees by remaining positive and communicating any changes or news in a supportive and constructive way
  • Ensure the office and employees are always compliant with HIPAA
  • Other duties as assigned by Office Manager


Other Skills and Abilities

  • Reliable transportation that would allow employee to go to multiple work locations with minimal notice when applicable
  • Ability to work weekends when applicable
  • Desire to gain industry knowledge and training
  • Demonstrates initiative in accomplishing practice goals
  • Consistently creating a positive work environment by being team-oriented and patient-focused
  • Commitment to work over 40 hours to meet the needs of the business
  • Ability to interact with all levels of employees in a courteous, professional manner at all times


Education and/or Experience

  • High school diploma or general education degree (GED) required
  • Bachelor's Degree in Business Administration, Healthcare Management or a related area of study preferred
  • Minimum of 2 years of optical management or industry-related experience preferred


Physical Demands

  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel
  • The employee is frequently required to stand, walk, and sit
  • The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus




EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.